A Kight Home Center (a division of Carter Lumber) Administrative Assistant is responsible for providing administrative support which includes financial reporting, bookkeeping, accounts payable and accounts receivable.
Administrative Duties
• Performs various administration functions including reporting, filing, faxing and shredding.
• Ensures that all mail and faxes are received and routed to proper parties in a timely manner.
• Responsible for collecting sales tickets throughout the day.
• Manages proceeds from vending machines and orders office supplies.
• Keeps files updated and creates new files as needed.
Accounts Receivable
• Processes purchase orders by entering in the system, matching with invoices, correcting any discrepancies and providing reports.
• Files purchase orders after verification is complete.
Sales Support
• Reconciles cash drawer and banking information; oversees petty cash disbursements and customer refund check requests.
• Assists customers with credit questions and invoice documentation.
• Processes new job accounts, ensuring correct salesman is assigned and all paperwork is complete.
• Verifies pricing per contract and reviews deliveries that are on hold.
• Previous administrative experience
• Ability to use strong judgment in analyzing, troubleshooting and evaluating problems
• Excellent written and oral communication skills and ability to prioritize
• Experience working with numbers and resolving discrepancies
• Friendly, outgoing personality
• Working knowledge of Microsoft Office including Outlook, Word and Excel